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Administrative Assistant, Downtown Bellevue

Bellevue, WA

Posted: 09/25/2024 Industry: Operations Job Number: 2571372 Pay Rate: 32/hour - 35/hour

Job Description


Why should you be interested? 

An exciting Administrative Assistant position has opened due to growth. Rainier Recruiting has partnered with a global asset management firm. This team is looking for an energetic Admin Assistant to join and collaborate with our team at the Bellevue office. This role is vital in maintaining our goal of offering a top-tier workplace by delivering outstanding customer service to our employees and customers.




Compensation: $32.00 to $35.00 per hour




Location: Downtown Bellevue, WA. This positions is 100% onsite with no opportunity for remote or hybrid work. Candidates must be willing to commute to Downtown Bellevue Monday-Friday.







Position Overview

As the Administrative Assistant, you will serve as the primary contact for all visitors, clients, and staff members. You will oversee incoming phone calls, manage the reception area, and ensure smooth day-to-day office operations. You’ll work closely with team members and other departments to deliver a flawless experience for both internal staff and external guests.




Key Responsibilities
  • Act as the “Brand Ambassador” and main contact for employees, visitors, and clients, ensuring a warm and professional reception.
  • Handle all incoming phone calls, directing them to the appropriate personnel or department with care and efficiency.
  • Keep the reception area clean, organized, and welcoming.
  • Maintain an orderly workspace, ensuring that equipment and supplies are well-stocked and functional.
  • Schedule and manage meetings and events, coordinating catering, audiovisual needs, and room setup.
  • Provide additional support for events and catering, working with vendors and suppliers to ensure timely and smooth service delivery.
  • Oversee the preparation and availability of conference rooms for meetings.
  • Order and monitor office and pantry supplies to ensure they're stocked.
  • Coordinate with building maintenance, facilities, and security teams to ensure a safe and secure workplace.
  • Address facilities-related issues such as maintenance tickets, office relocations, and equipment repairs.
  • Demonstrate the ability to handle complex, uncertain situations with confidence, using judgment to make well-informed decisions.
  • Manage multiple priorities and tasks effectively, even when dealing with incomplete or unclear information.
  • Assist with administrative tasks and special projects, such as data entry, filing, and other duties as needed.
  • Ensure reception desk coverage from 8 AM to 5 PM, with flexibility to provide additional support beyond these hours if necessary.




Qualifications
  • A Bachelor’s degree is preferred but not required.
  • At least 2 years of experience in hospitality or facilities, preferably in a corporate environment.
  • Strong communication skills (both written and verbal) with the ability to engage professionally with staff and clients at all levels.
  • Excellent organizational skills and attention to detail, with the ability to handle multiple tasks at once.
  • Proficient in Microsoft Office Suite, with experience using facilities management software considered a plus.
  • Capable of working independently and maintaining a positive attitude in a fast-paced work setting.




Who is Rainier Recruiting? 

Rainier Recruiting is a boutique, award winning national staffing agency and executive search firm. Using an approach that “treats every candidate like an executive search”, we offer positions in contract-to-hire, Full-Time, and executive search. Named the #1 Best Workplace in Washington State in 2022, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by multiple business journals, Rainier Recruiting is fast becoming a respected company. We are no longer the “best recruiters you have never heard of”. Rainier Recruiting is also proud to share our clients have a 93% repeat business rate. Rainier Recruiting is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of every organization that we partner with. 

Meet Your Recruiter

Brad Near
Head of Talent

Brad has 18 years of recruiting experience and says he has never been hired to conduct an “easy” search. After 12 years working for a large staffing company, he started Rainier Recruiting in 2016 with a focus on offering senior recruiters long-term employment in a non-micromanagement atmosphere and putting money back into the pockets of the employees doing the real work.

Brad enjoys getting to know new customers and candidates, and helping to solve complex hiring challenges. Outside work, Brad enjoys volunteering at local animal shelters, serving on nonprofit boards, and spending time outside with his wife Krystle and dog Ginger.

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About Bellevue, WA

Discover exciting job opportunities in the vibrant Bellevue, Washington area today! Nestled in the heart of the Pacific Northwest, Bellevue offers a perfect blend of urban sophistication and natural beauty. From the stunning views of Lake Washington and the Cascade Mountains to the bustling downtown area with its upscale shops and delightful eateries, Bellevue has something for everyone. Explore the Bellevue Arts Museum, catch a show at the Meydenbauer Center, or cheer on the Seattle Seahawks at the nearby Lumen Field. With top-rated schools, abundant outdoor recreational activities at Bellevue Downtown Park, and a thriving tech industry, Bellevue presents endless possibilities for professional growth and success. Begin your career journey in this dynamic and charming city - browse our job listings now and unlock your potential in Bellevue, Washington!
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