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Administrative Assistant

Seattle, WA

Posted: 02/03/2026 Industry: Operations Job Number: 3532654 Pay Rate: 30/hour - 32/hour

Job Description


Administration & Facilities Coordinator (Temporary, On-Site)

Location: Downtown Seattle, WA

Schedule: Monday–Friday, approximately 8: 00am–5: 00pm

Type: Temporary assignment (anticipated through mid–late March)

About the Role

We are seeking a polished, highly dependable Administration & Facilities Coordinator to support day-to-day operations for a small, professional Seattle office. This role is essential to maintaining a clean, organized, and welcoming workplace while ensuring smooth administrative and facilities support for a hybrid team of technical professionals.

This position is fully on-site and will serve as the primary point of contact for the office — setting the tone for professionalism, hospitality, and operational excellence. The ideal candidate takes pride in their work, notices details others miss, and enjoys creating a well-run environment that helps teams do their best work.

What You’ll Do
  • Oversee daily office operations for a Seattle-based workplace of approximately 15–20 employees
  • Maintain a clean, safe, organized, and professional office environment at all times
  • Serve as the first point of contact for visitors, candidates, partners, and deliveries
  • Manage visitor sign-in procedures and ensure adherence to office protocols
  • Receive, sort, and distribute mail, packages, and deliveries
  • Answer and direct calls on the main office line
  • Order, restock, and organize office supplies, snacks, and beverages
  • Coordinate with building management and external vendors for maintenance and facility needs
  • Manage internal systems related to access badges, parking, and general facilities coordination
  • Support in-office interviews and tours, ensuring a smooth and positive experience
  • Coordinate catering for meetings and events, including setup and cleanup
  • Assist with planning and execution of local office events and seasonal gatherings
  • Create and maintain office process documentation and reference materials
  • Ensure shared spaces (including whiteboards and conference rooms) are reset daily
  • Evaluate and recommend vendors or office improvements as needed
  • Perform physical tasks as required, including standing, bending, reaching, and lifting up to 50 lbs
  • Take on additional administrative or operational tasks as assigned

Required Qualifications
  • 2+ years of experience in an administrative, office coordination, or facilities support role
  • Ability to work full-time, in-office on a consistent schedule
  • Previous exposure to event coordination or office hosting responsibilities
  • Strong proficiency with Microsoft Office (especially calendar management)
  • Comfort learning and using modern workplace tools (e.g., Slack, Confluence, SharePoint)
  • Highly organized with the ability to manage multiple priorities independently
  • Clear, professional written and verbal communication skills
  • Naturally welcoming, service-oriented, and professional in demeanor
  • Extremely reliable, punctual, and accountable
  • Reliable transportation for daily commuting and occasional off-site errands
  • Experience coordinating vendors, facilities services, or basic security/access protocols

Preferred Qualifications
  • Associate’s or Bachelor’s degree
  • Experience working in access-controlled or security-conscious office environments

Additional Details
  • This is a temporary role covering a planned leave
  • On-site parking is available
  • The office maintains high professional standards and expects strong attention to detail
  • You’ll be working with a team of technical, white-collar professionals in a modern, low-ego environment
  • This role reports to an operations leader based outside of Seattle, with periodic in-person visits

Who is Rainier Recruiting? 

Rainier Recruiting is a boutique, award winning national staffing agency and executive search firm. Using an approach that “treats every candidate like an executive search”, we offer positions in contract-to-hire, Full-Time, and executive search. Named the #1 Best Workplace in Washington State in 2022, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by multiple business journals, Rainier Recruiting is fast becoming a respected company. We are no longer the “best recruiters you have never heard of”. Rainier Recruiting is also proud to share our clients have a 93% repeat business rate. Rainier Recruiting is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of every organization that we partner with. 

Meet Your Recruiter

Eric Lindgren
Senior Recruiter 

Eric first learned how to find top-quality candidates and conduct effective interviews while still in school in 2008. In all his jobs since, he used that knowledge to help the company hire. In 2018, Eric became a full-time recruiter, mainly working on roles in the industrial and skilled trades industries. Since then, he has hired candidates from all industry sectors and walks of life.

Eric joined Rainier Recruiting in 2021, working from his home in the beautiful Willamette Valley in Oregon. Outside work, Eric enjoys playing tabletop games and spending time with his wife and two boys. Eric is one of the few Rainier Recruiting employees with a cat rather than a dog. His cat, Pirate, enjoys sitting on the keyboard while Eric tries to write emails. Pirate is especially fond of the letter rrrr.

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